Posted Date : January 16,2020
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-30570
Government Authority located in South Carolina; USA based organization looking for expert vendor for web-based postage management system.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide web-based postage management system. That will need web-based postage, digital scales, fees, and supplies utilizing GSA Schedule 36, “The Office, Imaging, and Document Solution, Special Item 50-163, Mail Processing Machines, Systems, and Related Software” for schedule items.
Specifications for Web-based Postage Management System:
• Provide a web-based application system to download programs and upgrades to the system. Must be able to support current operating system, which are Windows XP SP3 64 bit with internet Explorer 11 and newer (current OS standard, and Window 10 SP1 with internet Explorer 11 and newer future standard). Both of these must support internet Explorer 11 and newer.
• 24/7 web-based postage directly via a secure internet site.
• Produce postage for 147-150 locations, geographically disbursed across the Continental United States (CONUS), Puerto Rico, and the Virgin Island.
• Allow these locations to print postage for various classes of mail.
• Provide the capability to track all postage costs and usage via an enterprise architecture and centralized login.
• Consolidate invoicing and payment system that allows for both invoices and postage to be paid by a centralized government accounting and payment system versus individual accounts. Provide soft copy of invoice in downloadable spreadsheet format for easier payment process.
• The soft copy of invoices and postage use will include customized fields for each individual site location by cost codes (given by the agency) or other information that will expedite payment processing. Require separate accounts and balances for locations with multiple users.
• Provide real time postage tracking and activity in report form by each location and user.
• Provide free digital scales, or the ability for the user to purchase a compatible off the shelf digital scale, automated and timely rate increases. Meet all federal accountability rules.
• Weighing, calculating, and printing of postage that can be physically affixed to each mail piece.
• Installation of required software or hardware.
• Ability to coordinate with USPS on registration and obtaining access to GSA schedule 48, licenses, fees, supplies.
• Provide access to a call center technical support.
• Must be an approved USPS mailing and shipping online postage vendor.
• Allow multiple user logins for each separate location per site license.
• The ability to purchase supplies from any vendor or brand that the organization chooses.
• Provide postage approved by United States Postal Service (USPS) in order to provide users with the highest level of USPS strategic sourcing discounts through GSA Schedule 48.
• The web-based postage service solution shall have exceptional customer service support, ongoing system maintenance and security, and user training for all mail users throughout 81st RD BASOPS area of responsibility (AOR).
• Develop and maintain an effective quality control program to ensure services are performed IAW this SOW.
• Develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services and invoicing.
• Provide free training for users and administers.
• Provide Enterprise reporting back two years with no costly software purchase or large meter hardware purchase.
- For more information download this RFP Document.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: January 31,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-30570
Government Authority located in South Carolina; USA based organization looking for expert vendor for web-based postage management system.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide web-based postage management system. That will need web-based postage, digital scales, fees, and supplies utilizing GSA Schedule 36, “The Office, Imaging, and Document Solution, Special Item 50-163, Mail Processing Machines, Systems, and Related Software” for schedule items.
Specifications for Web-based Postage Management System:
• Provide a web-based application system to download programs and upgrades to the system. Must be able to support current operating system, which are Windows XP SP3 64 bit with internet Explorer 11 and newer (current OS standard, and Window 10 SP1 with internet Explorer 11 and newer future standard). Both of these must support internet Explorer 11 and newer.
• 24/7 web-based postage directly via a secure internet site.
• Produce postage for 147-150 locations, geographically disbursed across the Continental United States (CONUS), Puerto Rico, and the Virgin Island.
• Allow these locations to print postage for various classes of mail.
• Provide the capability to track all postage costs and usage via an enterprise architecture and centralized login.
• Consolidate invoicing and payment system that allows for both invoices and postage to be paid by a centralized government accounting and payment system versus individual accounts. Provide soft copy of invoice in downloadable spreadsheet format for easier payment process.
• The soft copy of invoices and postage use will include customized fields for each individual site location by cost codes (given by the agency) or other information that will expedite payment processing. Require separate accounts and balances for locations with multiple users.
• Provide real time postage tracking and activity in report form by each location and user.
• Provide free digital scales, or the ability for the user to purchase a compatible off the shelf digital scale, automated and timely rate increases. Meet all federal accountability rules.
• Weighing, calculating, and printing of postage that can be physically affixed to each mail piece.
• Installation of required software or hardware.
• Ability to coordinate with USPS on registration and obtaining access to GSA schedule 48, licenses, fees, supplies.
• Provide access to a call center technical support.
• Must be an approved USPS mailing and shipping online postage vendor.
• Allow multiple user logins for each separate location per site license.
• The ability to purchase supplies from any vendor or brand that the organization chooses.
• Provide postage approved by United States Postal Service (USPS) in order to provide users with the highest level of USPS strategic sourcing discounts through GSA Schedule 48.
• The web-based postage service solution shall have exceptional customer service support, ongoing system maintenance and security, and user training for all mail users throughout 81st RD BASOPS area of responsibility (AOR).
• Develop and maintain an effective quality control program to ensure services are performed IAW this SOW.
• Develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services and invoicing.
• Provide free training for users and administers.
• Provide Enterprise reporting back two years with no costly software purchase or large meter hardware purchase.
- For more information download this RFP Document.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: January 31,2020
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$